HIPAA-Compliant Productivity & Docs Vendors

Healthcare organizations, digital health startups, and any vendor handling protected health information increasingly use project management and collaboration vendors to coordinate care-related work. HIPAA itself applies to covered entities and business associates. A project management vendor becomes part of your compliance picture the moment it touches PHI, which typically means an Enterprise plan with a signed Business Associate Agreement (BAA).

Productivity & Docs vendors that hold HIPAA certification

Microsoft 365 logo

Microsoft 365

21/32

Cloud productivity suite (Word, Excel, Outlook, SharePoint, OneDrive) with enterprise security and compliance.

HIPAA/HITECH offering; BAA available

Confluence logo

Confluence

16/32

Team documentation and knowledge-base wiki from Atlassian.

Enterprise configuration

Google Workspace logo

Google Workspace

16/32

Cloud productivity suite (Gmail, Docs, Drive, Meet) built on Google Cloud infrastructure.

Microsoft OneNote logo

Microsoft OneNote

15/32

Digital note-taking app, part of Microsoft 365.

Adobe Acrobat logo

Adobe Acrobat

12/32

PDF creation, editing, and e-signature tools (Acrobat, Acrobat Sign), part of Adobe Document Cloud.

HIPAA-ready, BAA available for Acrobat Sign

Box logo

Box

12/32

Cloud content management and file sharing platform for enterprises.

Notion logo

Notion

11/32

All-in-one workspace for notes, docs, wikis, and project management.

Requires Enterprise-grade features + signed BAA

Dropbox logo

Dropbox

11/32

Cloud file storage, sync, and collaboration platform.

HIPAA/HITECH support with BAA on eligible plans

Grammarly logo

Grammarly

11/32

AI-powered writing assistant and grammar-checking tool.

Ironclad logo

Ironclad

10/32

Digital contract lifecycle management (CLM) platform.

DocuSign logo

DocuSign

9/32

Electronic signature and agreement/contract lifecycle management platform.

BAA available; not independently audited like SOC 2

Dropbox Sign logo

Dropbox Sign

8/32

E-signature and document workflow tool, part of Dropbox.

Airtable logo

Airtable

7/32

No-code database and app-building platform combining spreadsheet flexibility with relational data.

Coda logo

Coda

7/32

All-in-one document and workspace platform combining docs, spreadsheets, and apps.

Enterprise plan only and requires a signed BAA. Third-party Packs, Connectors, and Coda Brain are not covered

PandaDoc logo

PandaDoc

2/32

Document automation and e-signature platform.

HIPAA-compliant plan available with BAA

These productivity & docs vendors do not currently hold HIPAA certification:

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Data sourced from public trust centers. Not legal or compliance advice.

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